YOU RUN THE BUSINESS.
WE RUN THE BACK OFFICE.
For owner-run businesses with 5–50 employees. We set up AI that sorts your inbox, follows up on quotes, chases invoices, keeps your CRM clean and turns your “how we do it” into automations — then we run it for you.
What this replaces: Your Overflowing Inbox, Your Quotes Nobody Chased, Your Overdue Invoices, Your Messy CRM, Your Spreadsheet Reports, Your Processes In One Person’s Head, Your Sunday-Night Admin.
Handled by one back office that never clocks out.
You Built A Real Business. Why Are You Still Its Admin Assistant?
The inbox has 400 unread emails. Three quotes went out last week and nobody followed up. Two invoices are 45 days late. The CRM is half-duplicates. The way things get done lives in one person’s head. You’re too big to do it all yourself and too small for a full back-office team.
The Inbox That Runs You
Customer questions, vendor emails, requests and noise all mixed together. The important ones get buried; the owner ends up triaging at night.
The Quote That Went Cold
You sent the quote. Nobody followed up. The customer went with whoever called back.
The Invoice Nobody Chased
Work done, invoice sent, payment late. Chasing it is awkward, so it slides — and cash gets tight.
The Process In Someone’s Head
How you onboard a customer, order stock or close the month lives with one person. When they’re out, it stops.
You need a back office, not another app.
NOT ANOTHER TOOL.
WE DO THE WORK.
Everyone else sells you another app and wishes you luck. We set up AI inside the tools you already use, run it, and report on it.
Another app you have to learn
Another thing someone has to set up, maintain and remember to check.
Works with the tools you already use: Gmail Outlook QuickBooks Xero HubSpot Google Sheets your CRM
Done for you
YOU RUN THE BUSINESS.
We run the back-office automations and tell you what needs you.
The Plan
THREE STEPS.
ZERO ADMIN FOR YOU.
First automations are usually live in about two weeks. Here’s exactly how.
WE AUDIT
A free 15-minute call, then a short walkthrough of your inbox, quoting, invoicing and CRM. We list the repetitive work, estimate the hours it eats and pick the first three things to automate.
WE BUILD & RUN IT
We build the automations inside your existing tools — email, accounting, CRM, spreadsheets. You approve every customer-facing message. We handle the technical work and keep it running.
YOU GET YOUR WEEK BACK
Go live. The inbox gets sorted, quotes and invoices get followed up, the CRM stays clean, and a simple dashboard shows where things stand. Each month we automate the next thing on the list.
What We Run For You
YOUR AI
BACK OFFICE
Five systems, set up and operated by us. Start with the one costing you the most hours.
INBOX & ADMIN TRIAGE
AI sorts incoming email by urgency and type, drafts replies to routine requests for approval, files the rest and flags what truly needs you.
Replaces: Owner-as-inbox at 10pm
Ask about thisQUOTE & ESTIMATE FOLLOW-UP
Every quote gets scheduled follow-ups by email and text until it’s a yes, a no or a “not now”.
Replaces: Quotes that quietly go cold
AskINVOICING & COLLECTIONS REMINDERS
Invoices go out on time; friendly reminders with pay-now links go out at set intervals. You only hear about exceptions.
Replaces: Awkward collection calls
AskCRM CLEANUP & SIMPLE DASHBOARDS
We de-duplicate and fix your contacts, set up a clean pipeline, and build a one-page dashboard for sales, pipeline and cash.
Replaces: Duplicate contacts and spreadsheet reports
AskSOPS TURNED INTO AUTOMATIONS
We document how you do things, then automate the repeatable steps — onboarding, ordering, scheduling, month-end tasks.
Replaces: Processes that live in one person’s head
AskNot sure where to start? Book a free audit and we’ll map exactly where you’re leaking.
Built For Owner-Run Businesses
TOO BIG TO DO IT ALL.
TOO SMALL FOR A BACK OFFICE.
Somewhere between five and fifty people, the admin stops fitting in the owner’s evenings — but a full operations hire still doesn’t make sense.
That’s the gap we fill. We set up practical automations inside the tools you already use, keep them running, and add the next one each month in the order that saves you the most time.
- No new software for your team to learn
- Drafts first — you decide what runs on its own
- Your accounts and data stay yours
Our Commitments
WHAT YOU CAN
HOLD US TO.
We’re a new firm, so we don’t publish client results yet. Here’s what we commit to instead.
typical time to your first live automations
month-to-month after 60 days — no long contracts
plain-English summary of what the system did
your accounts, your data — you keep everything if you leave
A typical Monday, with vs. without the back office
Without the engine
- The owner starts the week with 150 unread emails and no idea which ones matter.
- Last week’s five quotes haven’t been followed up.
- Nobody knows exactly who owes what until the bookkeeper checks.
- The new hire asks how to do something only one person knows.
With the engine
- The inbox is sorted: a short list that needs the owner, drafted replies for the routine ones.
- Each open quote already has follow-ups scheduled.
- Overdue invoices have had their reminder; the dashboard shows cash and AR at a glance.
- The process is documented and the repeatable steps run automatically.
Illustration only — a composite scenario to show how the system works, not a client result. Actual outcomes depend on your business, tools and volume.
Pricing
SIMPLE.
FLAT MONTHLY.
Flat monthly plans. Back-office work is scoped on the free call — most owner-run businesses start on Growth.
STARTER
$497/mo
Lead capture, missed-call text-back and review requests. For businesses whose biggest leak is at the front door.
Ask about StarterGROWTH
$997/mo
Adds AI follow-up on quotes, booking and reminders, and reactivation. A good starting point for back-office automation.
Ask about GrowthSCALE
$1,997/mo
Adds custom automations (inbox triage, invoicing reminders, CRM cleanup, dashboards, SOP automations) and a weekly strategy call.
Ask about ScaleOne-time setup: $500–$1,500 · Waived for founding clients · Month-to-month after the first 60 days
Compare every planThe Cost of Doing Nothing
Every Hour Of Admin Is An Hour
You’re Not Growing The Business.
Keep being the most expensive admin assistant in the company. Keep letting quotes go cold and invoices age. Or hand the repetitive work to a back office that runs every day and tells you only what needs you.
FAQ
COMMON QUESTIONS
Practical automations inside the tools you already use: email sorting and drafted replies, quote and invoice follow-ups, CRM cleanup, dashboards and step-by-step processes that run on their own. We set them up, monitor them and fix them when something changes.
Only the ones you approve. We start with drafts for your review. Once you’re comfortable with a message type (a quote follow-up, a payment reminder), you can let it run on its own. You decide.
No. We work with Gmail or Outlook, QuickBooks or Xero, your CRM and your spreadsheets. If a tool can’t be connected, we’ll say so on the first call.
Owner-run businesses with roughly 5 to 50 employees — big enough to have real admin load, small enough that there’s no dedicated operations team.
Accounts stay in your name, access is limited to what each automation needs, and your data is never used to train AI models. If you leave, you keep everything.
The first automations are usually live in about two weeks. We add more each month, in the order that saves you the most time.
Book Your Free Growth Audit
15 MINUTES.
NO PITCH. NO PRESSURE.
We’ll look at where your week goes and pick the first three things to automate. You’ll leave with a clear plan whether you work with us or not.
- A list of the admin eating your week, with rough hours
- The first three automations we’d build
- An honest take on fit and cost, even if we’re not the right answer
Claim your free audit
2-minute form. We reply within one business day.